Bylaws 1

Article 1. Committees

1.1. Board of the College

The BOARD of the College shall consist of the officers, the three members-at-large and the chairpersons of the Credentials and Examination Committees. The BOARD shall consider all the business and policies pertaining to the affairs of the College. It, or its designated Committees, shall receive all applications, conduct examinations and certify recommendations for Diplomate status in the College. It shall consider and act upon charges against Diplomates for alleged offences against the Constitution and Bylaws of the College or charges of unprofessional conduct and shall have the authority to recommend the expulsion of a Diplomate for grievous offences or non-professional behaviour. It shall appoint standing Committees, select the time and place of meetings and determine the fees for enrolments, examinations, and other matters. It shall direct the management of funds held by the College.

The Board shall meet at least once annually between consecutive AGMs, at times judged appropriate by the President.

1.2. Credentials Committee

The Credentials Committee shall be composed of at least four members appointed by the Board, each serving normally for a term of four years. The President shall be an ex-officio member of this committee. The senior member of the Committee in terms of service shall usually serve as Chairperson.
The Credentials Committee is responsible for setting criteria for training programmes, for approving the programmes and their sponsors, and for monitoring each candidate's progress through the receipt of regular reports. The Credentials Committee shall maintain lists of approved training programmes, approved supervisors and current candidates. It shall document detailed requirements for training programmes that are necessary for accreditation by the European Board of Veterinary Specialization.
The Credentials Committees shall:
i. review Diplomates' Continuing Evaluation forms;
ii. establish guidelines to assist applicants applying to sit the diploma examination;
iii. receive, review, and assess the candidacy of applicants and of residency training programmes;
iv. forward credentials of approved applicants to the Examination Committee;
v. receive the required periodic reports from supervisors of candidates on:
(a) the annual progress of each candidate in every residency
(b) details of each training programme, in the form of an initial application with update and re-evaluation every five years.

1.3. Examination Committees

The Examination Committee shall consist of at least eight members appointed by the Board, each serving normally for a term of four years. The President shall be an ex-officio member of this Committee. A senior member of the Committee in terms of service shall usually serve as Chairperson.
The Examination Committee is responsible for the preparation and administration of the certifying examination. Results of examinations shall be forwarded by the Chairperson of the Examination Committee to the Secretary of the College with recommendations regarding the awarding of diplomas.
The Chairman of the examination committee shall compile a report on the examination after its conclusion.

Bylaws 2

Article 2. Finances

The College is a nonprofit organisation. The expenses of the College shall be met through various sources of income.

2.1. Sources of income may be:

i. Annual dues;

ii. Donations from companies and international organisations;

iii. Income from educational meetings organized by the College;

iv. Investment income.

v. Other income.

2.2. Financial year

The financial year for the purposes of the accounts runs between successive AGMs, making allowance for preparation of the accounts and budget proposal by the Treasurer.
The accounts for the previous financial year and the budget proposal for the following year shall be submitted annually to the members for approval at the AGM, not later than 30 days before the AGM. College dues, however, shall relate to calendar years.

Bylaws 3

Article 3. Amendments

Proposed amendments to these Bylaws shall be submitted to the Secretary at least 60 days prior to the AGM. Any proposed amendment shall be distributed to the membership with a recommendation by the Board at least 30 days prior to the AGM and shall be brought to a vote of the Diplomates at the AGM. An affirmative vote of at least three-fourths of the valid votes cast shall be required for adoption.

Bylaws 4

Article 4. Appeal against Adverse Decisions

4.1. Adverse decisions by the College include, but are not limited to:

  1. denial of approval of a training (residency) programme.
  2. denial of adequacy of an individual's credentials.
  3. denial of Diplomate status to an individual.
  4. temporary or permanent suspension of a Diplomate.

In the event of an adverse decision by the College, the Secretary shall advise the affected person (or the programme director in the case of (a)) of the procedure for appealing against the adverse decision.

4.2. Further details on the conduct of appeals are given in the College Policies and Procedures, Chapter 7.

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